Brainerd Lakes Curling Association Board of Directors Meeting

May 27, 2008

6:00 p.m.

Board Members present: Tom Jones, Jack Christofferson, Mike Deiss, Jill Anderson,

Al Rogers, Mike Hoff, Dave Kapitzke, Caren Bedard and Jan Axtell

Board Meeting Minutes held on April 15, 2008 were approved as read.

Treasurer’s Report: Dave Kapitzke

Balance sheet and Profit & Loss statements were handed out and reviewed.  The figures were confusing as they reflected the calendar year rather than the curling season.  Dave will run the reports with the curling season in the future.

Checking/Savings Account balance - $9,372.93

New Business:

Rocks:

In the past month there were e-mail correspondence regarding the quality of rocks that we are in process of buying from Hibbing Curling Club.

Tom Jones explained that there are granite and porcelain rocks.  Granite rocks are the best quality, curl more and have the highest price tag.  Porcelain rocks are second in quality to granite rocks. The rocks that Hibbing has for sale are porcelain rocks and the money being charge is reflective of this kind of rock.

Tom read the letter sent to Paul Vendetti, Hibbing Club president which recapped the cost- $12,800, date of purchase – August 1, 2008 and that payment in full will be made at the time of pick up. A copy of this letter has been placed in the Secretary’s folder.

The current rocks purchased from USCA need to be returned to a location where USCA directs us to ship.  Shipping has been prepaid. Al Rogers will contact Bev at National and find out the details of returning the rocks; boxes required, palletized, pick up location and shipping address.

It was agreed that we would not ship the rocks until we have confirmation that Hibbing will go through with the deal.

Fair Booth

Fair dates – Tuesday July 29 through Saturday August 2, 2008, 10 a.m. to 10 p.m.

Need sign up sheet for workers. Jill will contact John Raboin for master list of e-mail addresses so that members can be contacted to take shifts. It was suggested that there be four 3 hour shifts per day.

Members thought a handout card should be printed and available to handout to people who stopped by the booth. Caren Bedard will write up a draft of this card and present it at the next meeting.  The card should be generic enough to be used for other functions.

Brat Sale

Dates of Brat sale – Friday August 29 and Saturday August 30 at Cub Foods in Baxter.

Hours of operation  - 11:00 a.m. to 5:00 p. m. plus ½ hour for prep and ½ hour for cleanup. Therefore members need to cover the hours between 10:30 and 5:30 p.m.

5 people are required to be present during the sale hours.

It was suggested that our banner be displayed so customers know who they are supporting.

Curling Open House

Date is Sunday, August 24^th from 1 p.m. to 4 p.m.

Members have agreed to do the following

Refreshments – Coffee and cookies – Tom will order

Greeters – Caren, Susan, Rogers and Jan Axtell

            Membership forms, release forms and sign up forms available at the registration table

            It was suggested that membership forms have a place to indicate how they heard about

            BLCA

Instructors – The 4 registered club members should be available

Rock Movers – Al Rogers will be in charge - 2 sheets of rocks are needed and need to be moved 24 hours in advance to cool and acclimate to ice temperatures.

Paint the ice – Tom Jones

Publicity for the open house

            JJY – Mike Hoff will contact Tess Taylor with Lakeland

            3WI – Caren Bedard will contact for a spot on morning show

            Aitkin & Crosby papers – Tom Jones

            Brainerd Dispatch – Tom Jones

            Radio Talk with Ken Thomas from JJY – Susan Rogers

            Sign on Washington – John Raboin

            Marquee on Brainerd Rec center – John Raboin

            Bremmer Bank – Dave Kapitzke

            Flyer via e-mail – Mike Hoff will modify flyer from 2007 which Kim Deiss has and will

                        E-mail to all members

            Post Flyer – all members download flyer and post where they feel is appropriate

2008-2009 Dues and Membership

Board discussed several thoughts about member fees, new member discount fee, substitution fee, ice time cost and availability, Wed. & Sat. league nights, number of members etc. Jill Anderson will e-mail options and ideas to discuss at the next board meeting.

Old Business

Building – Mike Deiss

Members of the committee were reviewed, Chairman Mike Deiss, Mike Hoff, Jim Axtell, John Raboin, Jack Christofferson.

The building committee thought they would like to focus their efforts on fund raising monies for the cost of the building. Tom Jones would prefer that the Fund Raising committee have this as their main focus. The Fund Raising members need the support of the building committee.

Fund Raising – Mike Hoff

Mike presented the idea of a Pine Wood Derby. More details to follow.

Promotional clothing and equipment sales

Gary’s Bar in Crosby donated $150. This amount reflects a % kick back of curling club members purchases in the 2007-08 season.

Next Meeting:

Tuesday, June 17, 2008 at 6:00 p.m. at John Raboin’s office

Minutes respectfully submitted by Jan Axtell